Although using technology is a great way to increase your productivity and efficiency, being too obsessed can result in clutter and decrease your effectiveness. Luckily, you don’t have to give up your favorite technology when you learn to organize your office in a way that prevents distractions.
Keep Your Desk Clear
When your goal is to stay on top of your projects, it’s important you keep your desk clear so that you can find the supplies you need without becoming distracted. Place anything that is not relevant to your current project in a place that is out of sight. If you have room in your desk drawer, you can place unneeded items in it. If you don’t have room in your desk, then you can place any items that you are not using in a nearby storage closet.
Know When to Turn Your Phone Off
Cell phones are no longer just for making phone calls and sending text messages. You can now use them to check your email, order supplies and more. However, your cellphone can easily become a distraction for you and your team while at the office. When you are working on a project that demands your full attention, consider turning your phone off and asking others in your office to do the same.
You can have each person place their phone in a central location so that you can ensure phone calls will not interrupt your project. Although many tools can help you achieve your goal, many people prefer to use the storage bins made by Quantum Storage. Having a designated area for phones and other pieces of extra technology can really be a great way to help prevent people from getting distracted.
Log Out Of Your Social Media Accounts
Social media is a great business tool because it can help you stay in touch with customers and business partners. However, it can also take your attention away from important projects if you are not careful. When you are working from your office computer, consider logging out of each of your social media accounts so that you can place your full attention on the task at hand.
Failing to take proactive steps can result in technology interfering with your ability to complete your office projects on time. But overcoming this problem is easy when you take steps to defend against it. You must learn to focus on each project until you complete it, and organizing your desk, turning off your phone and logging out of your social media accounts will work wonders to help keep you on top of your office tasks.